Sai Temple General Committee Meeting

Date: 08/12/2018 (recurs every 2nd Sunday of the month)

Scheduled meeting time: 4:00 PM

List of Attendees: Devdeep, Ashwini,  Vijay, Prasad, Kulraj, Manisha

Minutes of the meeting:

Raj- Updated about the future of the temple building and future plans
Prasad- Updated about the success of the Guru Poornima celebrations and plans for the upcoming Shravan month poojas
Gopi- Updated about the issues regarding traffic and requested some more volunteers and sign boards for priest parking
Krishna – nothing much – talked about Chester county food drive
Prasad updated about hundi collections and maha prasad volunteers
Vijay – noted about any emails /updates needed – Raj noted about announcing the maha prasad donors regarding upcoming events, an announcement for voulnteers
Ashwini – Updated about Hindi workshop and upcoming plans for Meditation classes. Plans for student volunteers – need help from Vijay and Gopi to capture student volunteers on Salesforce. Also, make arrangements to calculate service hours for students/volunteers
Plan to announce students regarding the upcoming collaborations and initiatives, request for volunteers and have a welcoming session in Sep. Manisha ji suggested some more initiatives – Parent Talk Session, Speaker series on interfaith, after school projects
Dev – Updated about the intitiaves with UN, United way and possibility of three way collaboration, plan to come up with initiatives for 2018-2019. Announcement of the collaboration after finalizing the plans/initiaves, the impact of initiatives and data driven approach to capturing impact of initiatives.

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Date: 07/08/2018 (recurs every 2nd Sunday of the month)

Scheduled meeting time: 4:00 PM

List of Attendees: Devdeep, Ashwini,  Mehgana,  Vijay, Priya, Prasad, Kulraj

Minutes of the meeting:

1) Education Committee- Ashwini updated about the upcoming Hindi workshop and Meditation workshop.Discussed the Hindi workshop flyer and committee members suggested changes on the flyer
Action items – Ashwini to have the changes updated in the flyer including a change in fees (donation) to $100; add contact info of instructor.
                     – Raj to confirm the use of the word Donation instead of fees on the flyer- from accounting and audit standpoint
                     – Vijay to send blast email and app alerts once the revised flyer is ready.
                     – Vijay to make a webpage for Hindi workshop with instructor info and Curriculum
                      -Ashwini to provide the above-mentioned info to Vijay
                      -Raj/Meghana to confirm classroom for Hindi workshop and Meditation workshop
Ashwini discussed about the guidelines for Student Volunteers and the idea to list the responsibilities the volunteers can do in the temple website
Action items– All committee Chairs and Vijay/Gopi (for IT related help) to provide information on the list of activities/tasks student volunteers can do for the temple in their respective areas.
                   – Ashwini to discuss with education committee team to organize ways to track volunteer hours and recognition
2) Religious Committee – Jhansi updated about the bhajans to be conducted on Saturdays instead of Thursdays and suggested annual booklet/ brochure for the temple
                                   – Jhansi requested her name to be removed from Fundraising, Media (previously under Temple Management committee) and Religious Committees.
                                   – Prasad Musty will be in charge of the Religious committee including Priest Management
                                   – Prasad discussed about plans for Guru Poornima events including morning and evening abhishekams
                                    -Prasad also updated about having an organized data (email ids of devotees) regarding priests appointment and poojas happening inside and outside the temple. Discussed about creating a database of Mahaprasad donors and gifts for the donors
3) President update – Raj shared updates on the temple building and expansion of the temple structure and encouraged the initiatives and development in the temple
4) Cultural Committee- Meghana discussed about plans and events for Guru Poornima on July 27 including cultural programs and Pallaki Seva
                                Meghana also discussed about Kite festival on Aug 11.
Action items – Raj/Meghana to work on township permission for park
                    – Arrange pallaki for Guru Poornima
5) Community outreach Committee  – Dev updated about the initiatives of United Way and United Nations and its impact on the reputation and possibilities of obtaining external funds for the temple. Discussed the various initiatives the temple can be involved in the forthcoming months.
Dev also informed about the initiatives of United Nations and goals. Discussed about the forthcoming fundraising event of UN on July 22 and meeting with UN President of Philadelphia to build relation with Sai Temple and UN.
Action items – Dev and team to put together a presentation /dossier for the UN event
                     – Dev to develop the plans and  timelines for the initiatives
                     – Dev and Raj to work on the mission statement
                     – Vijay to update the new restructuring of temple committees and webpage with updated info before the event
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